ScholarOne Help

We manage all our submissions and peer review through a web-based system called ScholarOne. It is really easy to set up your account and keep it up to date. Watch this video to find out how.

ScholarOne now supports login and account creation via your ORCID iD. See our help guide for further details.

How to create an account on ScholarOne

If you have forgotten your password on ScholarOne, click the “Reset Password” link on the log in page for your journal

Enter your username on the next screen. This is usually the email address you registered with. If you can’t remember your username, please contact your journal who will be able to help.

Click “Send Reset Link”.

If we have an account for you with the username you entered, you will be emailed a link to reset your password.

If your username is incorrect, you will see a warning. Please contact your journal if you see this warning.

If you are an early career researcher you may find our PDF guides (available in both English and Chinese) helpful.

Please submit all new articles via the ‘Submit an article‘ link for the relevant journal. If you are a new author, you will need to set up an account before submitting your first article. Before submitting your article please read ‘What we look for in your article’.

Please ensure that you enter all the required information about your article. You will first be asked to select an article type for your manuscript, to enter the title and abstract, and then to select some keywords. Please note that, if your article is accepted for publication, we will display these keywords on the published article.

Author information:

You will then be asked to enter your author information. Please include all the authors (if there are less than 10). Please see Author roles and responsibilities for guidelines on who qualifies/should be included as a coauthor. We recommend you use authors’ full names and ORCID identifiers to avoid ambiguity. Please note: we require the submitting author to provide their ORCID. You can check if a co-author already exists in the journal’s database by entering the author’s e-mail address. You should ensure that all author e-mail addresses are correct to the best of your knowledge.

For papers with 20 authors or fewer, please add information for all authors. For papers with more than 20 authors, please add information for at least the first 10 authors. 

The information you provide will be used by the journal to correspond with yourself and your co-authors, to maintain accurate records, and to detect and manage any potential conflicts of interest.  

If your article is accepted, the information you provide will also be used to display the author names and affiliations with the Accepted Manuscripts. Please ensure that author names, email addresses, and affiliations are accurate, with correct spelling and punctuation. 

Follow these steps to add your co-authors in the Author Information page: 

• Check whether your co-author exists in IOP’s ScholarOne database; enter the co-author’s e-mail address and click ‘Search’. If you have authored an IOP article in the recent past, you can also use the ‘Your Recent Co-Authors’ menu at the bottom of the page to add any available authors. 
• If your co-author is found after searching, their information will appear in a pop up window; click ‘Add Author’ to include these details in the author list. 
• If your co-author cannot be found by searching, please add them using the ‘create a new author’ link that appears. The journal team will then create a full account for your co-author, using the information you provide, once your article has been submitted.  

Troubleshooting: 

• If you need to add a co-author with Chinese, Korean, or Japanese characters in their name, please enter the author’s first name in the ‘First (Given) Name’ field, and their family name in the ‘Last (Family) Name’ field. 
• If you cannot find your co-author after searching for them, please consider whether they may have recently changed their email address.  
• If you find a co-author using an old email address or institution, please inform the journal team of their correct details once you have submitted your article. Please do not create a new account for the co-author. The journal email address can be found via this page.

Note that you may not need to search for all your co-authors if the journal you are submitting to offers ‘submission pre-fill’ at the start of the submission process. If this is the case, please click ‘Select’ and then ‘Edit’ to add the required email addresses for each available co-author. 

Recommended & opposed reviewers

You may also propose preferred (and non-preferred) reviewers on submission. The suggested referees should have suitable subject expertise and not have any conflicts of interest (please see the IOP ethical policy for journals for further information on conflict of interest). These suggestions will be considered, but the editorial staff and/or Editorial Board will make the final decision regarding reviewer selection.

Policies & information

Any pertinent information that could affect the way the manuscript is handled may be provided in a cover letter. This may include highlighting anything particularly notable or significant about their research, and information about previous versions of this manuscript submitted to the current journal or to other journal(s).

You will be asked to provide information on all funders associated with your work. It is vital that you enter this information as it helps you to meet your funder requirements as well as to make your research more discoverable. Please search the Open Funder Registry for your funding institutions, and provide grant numbers.

Finally, before submitting your article, you are required to confirm that you have read and understood the IOP ethical policy for journals, and that your submission complies with its terms.

Open Access

If you have submitted to a hybrid open access journal you are then required to choose between publishing under a gold open access licence or on a subscription basis. You may change your decision at a later stage in the review process e.g. when completing Copyright. If you have submitted to a fully open access journal then you must agree to publish under a gold open access licence. You must also state whether or not you have reproduced any previously published material in your submission, and to confirm that you would like your accepted manuscript to be made available online within 24 hours of acceptance.

File uploads

File upload: to make submission as easy as possible for you,when submitting a new article, we only require you to upload a single PDF file (and any relevant supplementary data) for your article. The PDF should contain your complete manuscript, including any embedded figures and tables. You may upload your article from the arXiv directly by entering the arXiv e-print number. Please also submit any permissions that you have already obtained at this stage.

If you experience any problems submitting your article online, please contact the journal for assistance.

Please note, IOP journals do not charge you to submit an article. If there are any publication fees to pay (for open access, colour printing or page charges), these will be made clear to you at the point of submission, and are payable on acceptance for publication.

Create or Connect your ORCID iD

We encourage all authors and referees to register for a free ORCID iD, or to associate your existing ORCID iD within your account on our submission system, ScholarOne. To register for your free ORCID iD, go to https://orcid.org/register and follow the instructions.

Once you have added your ORCID iD to your Scholar One account, your iD will be sent with other article metadata for any paper you publish to Crossref. Your ORCID record will then be automatically updated on publication (with your permission). Find out more about Crossref.

ScholarOne now supports login and account creation via your ORCID iD. See our help guide for further details.

How to add your ORCID iD to your Scholar One account

You can now log into and register with ScholarOne via your ORCID iD. This does require some initial setup but makes it quicker for you to log in each time. You can continue to log in via your ORCID iD or your IOP ScholarOne credentials.

Here are some step by step instructions on how to do this.

Log in via your ORCID iD

To log in via your OCID ID, click on the ‘Log In With ORCID iD’ link under the standard ScholarOne login boxes. To create a new account using ORCID, you will also need to follow the steps below.

This will take you to an ORCID page asking you to log in or create an ORCID account.

If you have used this login process before or already linked your ORCID iD to your ScholarOne profile, you will automatically be logged in to the ScholarOne site.

If this is your first time linking the ORCID and ScholarOne accounts together, you will be asked to authorize the IOP journal to get their ORCID iD and to read limited-access information such as your name and address. This will make it easier for any new users without an existing ScholarOne account to pre-fill their information when creating an account.

Next, you will need to link your ORCID account to the ScholarOne site. You will have option to create a new account or log in with your existing IOP ScholarOne credentials.

If you already have an account on IOP’s ScholarOne sites, you will only need to provide your ScholarOne login credentials once. Afterwards, you can use either the ScholarOne or ORCID credentials to log in.

Please submit all revised submissions via the link in the e-mail you received informing you of the decision and asking you to make the revisions.

When submitting a revised article, we require you to upload the revised PDF file (deleting the original version) and your latest set of the source files used to create the revised PDF (typically Word or LaTeX files). In addition, you will need to submit your point-by-point response to the referees and either a list of the changes made or a version of the manuscript with the changes highlighted.

If you need to make any changes to the author list, please contact the journal explaining the change (see our section on what constitutes authorship). Note that all co-authors need to approve any changes made to the author list after submission.

If you experience any problems submitting your article online, please contact the journal for assistance.

You will subsequently be asked to complete and submit the online copyright form, if you have not done so already, and to provide written permissions if your article makes use of any previously published material or material for which you are not the copyright owner.

You can always contact us to request an extension, whether you’re submitting an article or reviewing for us. We appreciate these things can take time and we’ll be flexible wherever we can!

To submit your report, either click the link in the email you received with the paper attached, or log into your account on ScholarOne. If you have forgotten your log in details, click ‘Reset Password’ on the log in page. This video will take you through the stages of submitting your report.

How to submit your report on ScholarOne

This page has now moved and you can view our full list of journals here

Every journal is different, and while the method of submission might be very similar, there may be different requirements for each journal. This could include the types of articles the journal accepts and any limits on word length. You can find all the instructions for our journals in the table below, along with links to their submission site and email address.

General advice about getting published, including how to structure an article can be found at Author guidelines for IOP journals.

View Fully Open Access Journals

* Published on behalf of a partner