Last Updated February 13, 2018

Accepted manuscripts

In response to feedback from the research community, IOP Publishing makes articles available online within 24 hours of acceptance. This is conditional on receipt of a completed assignment of copyright and publication agreement (‘copyright form’) and on confirmation that the author has permission to include any third party content, where applicable.

Making the accepted manuscript available has a number of benefits for our authors, including;

  • Earlier opportunity for research to be read and cited
  • Authors can promote their work as soon as it is accepted by their peers – maintaining the momentum of the publication process
  • For biomedical authors, research will be indexed in Medline sooner: Medline will class these articles as ‘ahead of print’ and will update their status once the final version of record is published
  • Improved opportunities for funding approval as researchers can list their work earlier.

Once the acceptance decision has been made and we have received a signed copyright form, the accepted version of the manuscript will be made available online within 24 hours of acceptance. This version of the manuscript will not be language-edited or typeset and will be provided as a flat PDF. We will continue to work with authors on the production of their article, and the final version of record will replace the accepted manuscript version once this has been completed.

The accepted manuscript will be available as a PDF on the journal website. It will be the same as the version accepted for publication, with the original figures and formatting. We will then continue to work with the authors to improve the paper for the final version of record. In order to make the accepted manuscript available as efficiently as possible, we are only able to make a watermarked PDF version of the original source file available online. Any supplementary content will be made available when the final version of record is published.

As the manuscript information (title, author names, author affiliations and abstract) that appears alongside the PDF is taken from data entered by the author in ScholarOne, we advise authors to carefully check over any text entered during the submission process. In particular, we recommend using the ‘Special Characters’ functionality in ScholarOne to insert any non-standard formatting and text wherever possible. This will help to ensure that the manuscript information is accurately displayed when the accepted manuscript in made available online.

For most researchers there is no reason to opt out of this process. However, researchers planning promotional activity, like a press release, either with us or their institution, may wish to opt out to maintain the traditional embargo period for journalists. Also, researchers currently engaging in IP or patent applications may wish to opt out of accepted manuscripts. Authors who wish to opt out can select ‘No’ when answering the following question in the submission form:

Accepted Manuscripts

Author manuscripts are made available on IOPscience within 24 hours of acceptance. At this point, the manuscript will be made available on the journal’s website with a Digital Object Identifier (DOI) and will be fully citable. For more information about our accepted manuscript policy please refer to our accepted manuscripts FAQs.

Would you like your accepted manuscript to be made available online within 24 hours of acceptance?

Before the article is accepted, authors can contact the journal to change their selection. However, as soon as the article is accepted the process will be automatic, so whichever option has been selected up to that point will be immediately applied and cannot be changed.

As the accepted manuscript has entered the scientific record, we do not make changes to the accepted manuscript version once it has appeared online. Typographic mistakes and other alterations can of course still be made to the manuscript at the proof stage before the final version of record is published.

Yes. As a member of the Committee on Publication Ethics (COPE), we will investigate any scientific or legal concern regarding an accepted manuscript following the COPE guidelines and retract the manuscript if needed.

The following journals all publish Accepted Manuscripts:

As the DOI remains constant, we recommend the inclusion of the DOI when citing the accepted manuscript. The exact syntax of the citation will differ between reference styles, but we suggest e.g.: Author, A, Author B, and Author C 2016 New J. Phys. https://doi.org/10.1088/1367-2630/aa0000

After acceptance, each Named Author of an article to be published/published on a subscription basis may:

1

Post the Accepted Manuscript at any time on their Personal Website, provided that any copyright notice and any cover sheet applied by IOP is not deleted or modified. It may not be posted under any form of open access or Creative Commons licence during the Embargo Period. After the Embargo Period, a CC BY-NC-ND 3.0 licence applies to the Accepted Manuscript, in which case it may then only be posted under that CC BY-NC-ND licence provided that all the terms of the licence are adhered to, and any copyright notice and any cover sheet applied by IOP is not deleted or modified.

2

Post the Accepted Manuscript on their employer's or institution's website after the Embargo Period under a CC BY-NC-ND 3.0 licence, provided that all the terms of the licence are adhered to, and any copyright notice and any cover sheet applied by IOP is not deleted or modified.

3

Post the Accepted Manuscript to an institutional repository or subject repository (in both cases ONLY where non-commercial) after the Embargo Period under a CC BY-NC-ND 3.0 licence, provided that all terms of the licence are adhered to, and any copyright notice and any cover sheet applied by IOP is not deleted or modified. The above should satisfy the requirements of research funders for 'green open access', such as the Chinese Academy of Sciences, US National Institutes of Health, NASA, NSF, US Department of Energy, NIST, National Research Council of Canada and Austrian Science Fund, to deposit the outputs of research funded by them in a repository.

4

Post the Accepted Manuscript to an institutional repository or a subject repository (in both cases ONLY where non-commercial) where necessary to comply with the requirements of the HEFCE REF 2021 open access policy. HEFCE’s requirements are as follows:

  • For articles with a Date of Acceptance between 1 April 2016 and 31 March 2018, Named Authors may make a Closed Deposit of the Accepted Manuscript to the non-commercial repository within three months of the Date of Publication of the article; or
  • For articles with a Date of Acceptance on or after 1 April 2018, Named Authors may make a Closed Deposit of the Accepted Manuscript to the non-commercial repository within three months of the Date of Acceptance of the article.

In both the above cases, after the Embargo Period, the full text of the Accepted Manuscript may be made available on the non-commercial repository for anyone with an internet connection to read and download. After the Embargo Period a CC BY-NC-ND 3.0 licence applies to the Accepted Manuscript, in which case it may then only be posted under that CC BY-NC-ND licence provided that all the terms of the licence are adhered to, and any copyright notice and any cover sheet applied by IOP is not deleted or modified.

5

Post the Accepted Manuscript to a non-commercial Scientific Social Network after the Embargo Period under a CC BY-NC-ND 3.0 licence, provided that all terms of the licence are adhered to, and any copyright notice and any cover sheet applied by IOP is not deleted or modified.

6

NOT post the Accepted Manuscript to any commercial Scientific Social Network, commercial repository or any other publisher website. For example, ResearchGate, Mendeley* and Academia.edu are commercial Scientific Social Networks and so the Accepted Manuscript of the article may not be posted to them or shared on them.

7

*Post the Accepted Manuscript, in their private library on Mendeley (their private document file space which is not accessible by third parties), provided that any copyright notice and any cover sheet applied by IOP is not deleted or modified.

8

Post the Accepted Manuscript to arXiv after the Embargo Period, provided that any copyright notice and any cover sheet applied by IOP is not deleted or modified. You must select the 'non-exclusive licence to distribute' and not an open access or Creative Commons licence offered by arXiv when uploading the article (arXiv does not currently offer the choice of uploading under a CC BY-NC-ND licence). However you should indicate the CC BY-NC-ND 3.0 licence applies after the Embargo Period by including the following wording on the Accepted Manuscript, 'This Accepted Manuscript is available for reuse under a CC BY-NC-ND 3.0 licence after the 12 month embargo period provided that all the terms of the licence are adhered to' (unless there is a cover sheet applied to it by IOP which already states this).'

9

However, a limited number of IOP journals allow Named Authors to post the Accepted Manuscript to arXiv at any time (please note that this does not apply to bioRxiv) provided that any copyright notice and any cover sheet applied by IOP is not deleted or modified. You must select the 'non-exclusive licence to distribute' and not an open access or Creative Commons licence offered by arXiv when uploading the article (You may indicate that the CC BY-NC-ND 3.0 licence applies after the Embargo Period by including the following wording on the Accepted Manuscript, 'This Accepted Manuscript is available for reuse under a CC BY-NC-ND 3.0 licence after the 12 month embargo period provided that all the terms and conditions of the licence are adhered to' (unless there is a cover sheet applied to it by IOP which already states this). The journals this currently applies to are:

  • Journal of Physics A: Mathematical and Theoretical
  • Journal of Physics G: Nuclear and Particle Physics
  • Classical and Quantum Gravity
  • Journal of Cosmology and Astroparticle Physics
  • Journal of Instrumentation
  • Journal of Statistical Mechanics: Theory and Experiment
  • European Journal of Physics
  • Quantum Science and Technology
10

Post the Accepted Manuscript to bioRxiv after the Embargo Period, provided that any copyright notice and any cover sheet applied by IOP is not deleted or modified, provided you select the CC BY-NC-ND licence offered by bioRxiv under their ‘distribution/reuse options’ when uploading the article and provided all the terms of the licence are adhered to.

You may indicate that the CC BY-NC-ND 3.0 licence applies after the Embargo Period by including the following wording on the Accepted Manuscript, “This Accepted Manuscript is available for reuse under a CC BY-NC-ND 3.0 licence after the 12 month embargo period provided that all the terms of the licence are adhered to” (unless there is a cover sheet applied to it by IOP which already states this).

Once the Final Published Version has been published on IOPscience, in all cases where the Accepted Manuscript has been posted, Named Authors must add citation details and a link from your posting of the Accepted Manuscript to the Version of Record via DOI.  IOP requires that Named Authors include the Statement of Provenance as set out in the ‘Definitions’ section below.

Named Authors may not post the Accepted Manuscript in any repositories, Scientific Social Networks or websites that automatically apply an open access licence to the article granting reuse rights under the terms of the repository, Scientific Social Network or website (unless it applies a CC BY-NC-ND licence, in which case it may only be posted under that licence after the Embargo Period).

For clarity, IOP only currently applies the CC BY-NC-ND licence to Accepted Manuscripts of articles published in the Journals which apply to this policy (and this only applies after the Embargo Period).

The DOI and metadata will be registered with Crossref and indexed by Google for discoverability. Relevant papers will also be indexed in PubMed. PubMed will class these articles as ‘ahead of print’ and will update their status once the final version of record is published.

Currently Web Of Science, SCOPUS and other services do not support accepted manuscripts, but if they decide to do this we will do the necessary work to allow them to index the relevant metadata.

Yes, and we will also show some basic metadata that will include the date the manuscript became available online, author names, and affiliations where available.

When the version of record is available this will be published with the same DOI to ensure there is a consistent reference for citing the work.