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IOP Science

Conference Series: copyright and permissions

The content in IOP Publishing’s Conference Series journals are all published on a gold open access basis.

All of our conference series articles are currently published under a CC BY licence. For further information on what the CC BY licence allows, please refer to this page.

Older conference series articles (published from around prior to November 2012), were not published under a CC BY licence.

You should check the licence on the article itself prior to use. If the article was not published under a CC BY licence or the article does not state what licence the article was published under, please contact permissions@ioppublishing.org to request permission if you wish to reuse any content from the article.

Proceedings policy on Impact Factors

Under current policy, Clarivate (the owners of ISI Web of Science) do not calculate Impact Factors for ANY proceedings titles. Therefore, proceedings journals are not issued with Impact Factors.

The ISI Web of Science platform itself is split into two components: SCI (the Science Citation Index) and CPCI (Conference Proceedings Citation Index). Proceedings journals appear within the CPCI. In order to access both, users need to have a full subscription to ISI Web of Science. However, those subscribing only to the SCI component will not have access to proceedings papers.

However, it is at the discretion of Clarivate as to how quickly they process and upload new content. Unfortunately, we have no control over how long it takes for each volume to be indexed. It can often take some time for papers to appear.

Your ebook contract

After your book is approved for publication by our Publications Board, you will be contacted immediately by our editorial team. The agreement will be supplied via our electronic signing software. You are encouraged to read the agreement carefully and contact us with any questions or concerns you may have. It is important to us that you are comfortable and secure with our publishing terms and process, and the contracted date for final manuscript submission.

Co-authors and co-editors

If you have co-authors or co-editors who will be receiving credit as author or editor on the cover of the book, they will also be required to sign the agreement. The agreement will define the previously agrees distribution of payments.

Contributing authors for edited books

If you are publishing an edited book with contributing chapter authors, each contributing author will also be asked to sign a separate contributor agreement form for their corresponding chapter(s). Please note the contributor agreements can be signed after the Editor agreement, but contributor agreement forms must be completed, signed, and delivered before or during submission of the final manuscript.

Templates and guidelines for proceedings papers

These are our templates and guidelines for proceedings papers, they are there to to help you prepare your work.

Essential guidelines

Please follow these essential guidelines when preparing your paper:

Templates

Authors must prepare their papers using our Microsoft Word or LaTeX2e templates, and then convert these to PDF format for submission:

Multimedia

If you would like to submit multimedia to accompany your paper, you might find these guidelines useful:

Choosing the right journal to target before you write your paper

If you are an early career researcher you may find our PDF guides (available in both English and Chinese) helpful.

It may be tempting to begin writing a paper before giving much thought to where it might be published. However, choosing a journal to target before you begin to prepare your paper will enable you to tailor your writing to the journal’s audience. It will also enable you to format your paper according to any specific guidelines, which you may find on the journal’s website. This may save you a lot of time and effort in the long run. Some of the key factors to consider when trying to choose the right journal for your work are:

Peer review service

Peer review is considered a stamp of quality from the research community. It is important to consider whether a journal is published by a reputable and trustworthy publisher who provides a rigorous peer review service (as IOP Publishing does for all its journals). If fast publication is important to you, you may also wish to check with the publisher the publication times for the journal you are considering.

Relevance/audience

You should browse published articles in the journal to establish whether the journal publishes similar papers to the one you are preparing. Check whether your peers publish in the journal. It may also help to review the make-up of the Editorial Board to see if it contains senior researchers in your field.

Scope

The scope may be found on the journal homepage. It is important to consider whether your work fits within the scientific scope of the journal and the topics covered. Also consider whether the journal is broad in its scope or a specialist journal read mainly by a particular community, as this will affect the way that you write your paper. Another consideration is the article types the journal publishes. For example, some work is best suited to the shorter ‘Letter’ format, while other work may suit the longer ‘Paper’ format.

Reputation/quality level

You should consider the reputation of the journal in its field and whether it is considered to be of high quality. Also, you should think about whether it is widely read by your peers. Reputation is often based on impact factor, which is a measure of the average citations of papers published in the journal. High impact factor journals may have high rejection rates, so in choosing a suitable journal you should consider just how novel/significant your research findings are.

Indexing

You should check whether the journal is indexed in the major online databases such as Web of Science or Scopus (this is generally the case for all IOP journals). Indexing increases the visibility and discoverability of the work, and may indicate a trusted journal. For our journals, this information can be found under ‘Abstracted in’ on the journal homepages.

Language requirements

Most international journals publish papers written in English. You should consider the language requirements of the journal, and whether you will need to have your paper checked by a native English speaker to ensure that it is understandable. IOP journals offer authors a language editing service.

Cost

The journal website should inform you of any fees that you may be charged, and you should consider whether your institution or funder will be able to cover the charge if there is one. For example, charges may apply for colour figures or for publishing your paper on a (gold) open access basis.

Publishing model: open access or subscription?

The cost of publishing a paper can be paid for in a number of ways. Traditionally, libraries and other institutions pay a subscription fee to receive individual journals or collections of titles for their researchers. This is known as the subscription model and, as an author, you usually do not have to pay a fee to publish a paper in a subscription journal. You may however incur a page charge for some journals or be charged for colour figures.

The (gold) open access publishing model allows published papers to be freely available for anyone to read. This means that authors, research institutions or funding organizations may fund the costs of publishing. In return, authors ensure that everyone can access their work. If you wish to submit for (gold) open access publication (most journals published by IOP Publishing offer this option) always check with your institution to ensure that there are funds available to cover the article publication charges.

Definitions: article versions

It is important to understand which version of an article you are reading and what rights you have when you access our content. Is it the un-edited manuscript, the peer-reviewed manuscript, the final version or one that has been corrected post-publication? The following are our current definitions of the different versions of an article and apply to both subscription and gold open access articles.

Author’s Original/Preprint is ‘the version of the article before peer review or editing, as submitted by an author to the journal’.

Accepted Manuscript is ‘the version of the article accepted for publication including all changes made as a result of the peer review process, and which may also include the addition to the article by IOP of a header, an article ID, a cover sheet and/or an ‘Accepted Manuscript’ watermark, but excluding any other editing, typesetting or other changes made by IOP and/or its licensors’.

Final Published Version is ‘the peer reviewed, edited, formatted and typeset version of the article, including any tagging, indexing and other enhancements published by IOP and/or its licensors’.

Version of Record is ‘the Final Published Version, including any post publication corrections or enhancements and any other changes made by IOP and/or its licensors’.

Submitting your ebook proposal

You can submit your complete ebook proposal, tentative outline, and brief biography or CV to ebooks@ioppublishing.org, or alternatively direct to the relevant Commissioning Editor specializing in your field. If you have any sample materials, please include those as well. While a sample chapter is not required, it will help us and the referees become better acquainted with content representing your publication.

Please remember your ebook proposal and sample materials will be held in complete confidentiality. We greatly appreciate our authors and editors, and have the utmost respect for their contributions to our publishing program and the scientific community.

Fully open access journals

Fully open access journals make all published articles immediately free to read and reuse without any subscription charges or access fees. To support the cost of managing peer review and publication, applies an article publication charge (APC) for published articles (or an article publication fee for journals published on behalf of the AAS). For some of our journals, APCs are not charged if IOP Publishing or one of our publishing partners is sponsoring the costs of publication. A full list of APCs can be found on our APC pricing page.

IOP Publishing and our publishing partners publish the following fully open access journals:

Physics

Materials Science

Multidisciplinary Physical Science

Environmental Science

Astronomy and Astrophysics

Engineering

New editions and updates

It is important we maintain current book content for the scientific community. Minor revisions and extensions can be accommodated through updates to the published version of the book. Please contact your editor if you have suggestions for updates to your book.

Larger extensions and revisions are best published through new editions; these typically involve a significant editorial revision or update, typically a with minimum of 15% new material. Your editor may contact you to discuss ideas for updates or new editions, but if you have interest in preparing a revision of your book, please contact your editor so they are able to determine if it is the appropriate time to begin the revision process. We may seek feedback from readers of the present edition to help with formulating the new edition.

As you write the revision plan, consider the new or updated content including new sections and chapters that would benefit the book. It is also important to consider what content, if any, is now considered obsolete and should be removed.

Please keep in mind you will be required to obtain permission for all figures in the new edition which you did not originally create for the ebook. This applies unless you cleared permission to reuse the figure in ‘all editions’ of the book when you first obtained permission.

How IOP selects journal reviewers

Research papers submitted for publication in IOP journals are most commonly sent to two independent reviewers. Reviewers are selected from our reviewer database and we try to find the best combination of scientific expertise and reviewing experience for each paper. It’s really important for reviewers to keep their research interests up to date on ScholarOne, so we only send them papers that are in the right subject areas.

Authors are welcome to suggest reviewers for their paper if they wish but this is not required, and we are not obliged to use author suggested reviewers. In the interests of impartiality, if an author-suggested reviewer is used then we will complement this with a review from a second referee chosen by the journal from the general reviwer pool.

How to update your Scholar One account