Last Updated November 30, 2017

STM Permissions Guidelines

The STM Permissions Guidelines are an agreement between STM Signatory Publishers allowing reuse of small numbers of figures and small amounts of text of one Signatory Publisher in a journal article or ebook published by another STM Signatory Publisher, free of charge. IOP Publishing (IOP) is a signatory to the Guidelines.

STM: Why does IOP being a signatory to the STM Permissions Guidelines benefit me as an author?

This benefits authors because if you are reusing content from another STM Signatory Publisher, you are usually allowed to use a certain quota of figures/text free of charge. Generally the quota permits you to use up to:

1

Three figures in an article you are publishing with IOP free of charge (provided you are not adapting/changing the figure). However, you may still need to obtain permission

2

Three figures per chapter (but no more than 30 figures in total in the whole book) in an ebook you are publishing with IOP free of charge (provided you are not adapting/changing the figure). However, you may still need to obtain permission

3

Limited text extracts; see information below.

See below for full details of the quota of content that may be used.

Likewise, as a Signatory Publisher IOP also allows reuse of our content within the quota free of charge (if you are publishing with another STM Signatory Publisher), but you should still request permission from us.

STM: Do I still need to get permission if the STM Permissions Guidelines apply?

It depends:

No
If the STM Signatory Publisher from which you wish to use figures/text extracts is listed in the first, 'Automatic process' column of the STM Permissions Guidelines, then you do not need permission if the amount of figures/text you want to use is within the quota allowed by the STM Permissions Guidelines.
Yes
If the STM Signatory Publisher from which you wish to use figures/text extracts is listed in the second 'Notification required' column of the STM Permissions Guidelines, then use within the quota allowed by the STM Permissions Guidelines will be permitted free of charge, but permission must be obtained from the STM Signatory Publisher.

STM: How do I check whether an STM publisher is a signatory to the STM Permissions Guidelines?

This list sets out the Signatories to the STM Permissions Guidelines and whether they have selected the ‘Automatic process’ column or the ‘Notification required’ column.

STM: How do I notify the STM Signatory Publisher from which I wish to use content that I am publishing with another STM Signatory Publisher?

Make sure you notify them that the content will be reused in an article or ebook published by another STM Signatory Publisher.

If you are sending them an email to request permission then notify them that you are publishing with IOP.

If they use CCC’s Republication Service or Rightslink to grant permission (which most STM Signatory Publishers do), then ensure you select the correct description of the publisher of your new work in the drop down list offered by them. Each publisher has set this up slightly differently, some examples are:

1

'Publisher (STM Signatory)'

2

'Publisher, STM'

3

A list of publisher names, in which case select 'IOP Publishing'.

STM: How many figure(s) am I allowed to use under the STM Permissions Guidelines quota?

The STM Permissions Guidelines allow an STM Signatory Publisher to use a certain quota of figures free of charge in a journal article or book being prepared for publication by another STM Signatory Publisher. The quota is as follows:

1

Use of up to three figures (including tables) from a journal article or book chapter, but

2

Not more than five figures from a whole book or journal issue/edition

3

Not more than six figures from an annual journal volume

4

Not more than three figures from works published by a single STM Signatory Publisher for an article

5

Not more than three figures from works published by a single STM Signatory Publisher for a book chapter (and in total not more than 30 figures from a single STM Signatory Publisher for re-publication in a book, including a multi-volume book, with different authors per chapter).

Remember, depending on which basis the publisher signed up to the STM Permissions Guidelines, you may still need to request permission.

STM: Can I use a text extract under the STM Permissions Guidelines?

The STM Permissions Guidelines allow an STM Signatory Publisher to use a certain quota of text in a journal article or book being prepared for publication by another STM Signatory Publisher, as follows:

1

Use of single text extracts of less than 400 words from a journal article or book chapter of another STM Signatory Publisher, but

2

Not more than a total of 800 words from a whole book or journal issue/edition of another STM Signatory Publisher.

STM: I have adapted/changed the figure(s), am I allowed to use them under the STM Permissions Guidelines?

No. The STM Permissions Guidelines do not apply if you have adapted/changed the figure in any way. Express permission should always be obtained.

STM: What do I do if the number of figures or text I want to reuse from an STM Signatory Publisher exceeds the number allowed under the STM Permissions Guidelines quota?

If use of the figure(s) or text exceeds the amount of reuse the STM Permissions Guidelines allow, then express permission must always be obtained from the STM Signatory Publisher (but they should grant the number of figures allowed within the STM Permissions Guidelines free of charge).

STM: Where can I find FAQs on the STM Permissions Guidelines?

Please refer to these FAQs.

What are the full terms and conditions of the STM Permissions Guidelines?

Please refer to the STM Permissions Guidelines terms for details.