Archives: Questions

If you are unclear as to what you need to do, or have any other questions please contact the relevant journal email address at IOP Publishing for assistance.

Yes.  When we publish on a subscription basis, we grant back certain rights to authors.  This generally allows authors to post the Accepted Manuscript of the article to an institutional repository or subject-based repository after a 12 month embargo period.

For more information on rights granted to authors, please refer to our Author Rights Policy.

Obtaining a waiver from your university’s or institution’s open access policy allows IOP Publishing to publish the article on a subscription basis, which is free of charge for the author and does not incur an Article Publication Charge.  It also allows IOP Publishing to support green open access as part of a clear and comprehensive policy.

Each waiver will vary slightly by institution/university.

As far as we are aware, universities/institutions usually grant waivers free of charge. If you have any queries on this, you will need to check with your particular university or institution.

Generally, authors are able to obtain a waiver from their institution’s or university’s open access policy via a webpage on their institution’s or university’s website.  Institutions allow for such waivers in their policies. There is often a short online form to fill in which will then generate a waiver for the article automatically.

If you are unable to find the relevant webpage, we suggest you search for ‘open access policy waiver’ on your institution’s or university’s website, or in a search engine including the name of your institution/university.

Below are useful links to a few of the US universities’ and institutions’ open access waiver policies and waiver request pages which we have found. This should not be treated as a comprehensive list, but if you are from one of these universities or institutions you may find it useful.

Institution	Waiver form
University of California (including UC Berkeley, UC Davis, UC Irvine, UCLA, UC Merced, UC Office of the President, UC Riverside, UC San Diego, UCSF, UC Santa Barbara, UC Santa Cruz, Lawrence Berkeley National Lab)	http://osc.universityofcalifornia.edu/oap/generate
California Institute of Technology	https://www.library.caltech.edu/open-access-policy-waiver-request-form
Georgia Institute of Technology	http://openaccess.gatech.edu/get_started
Harvard University	https://osc.hul.harvard.edu/authors/waiver/
University of Hawaii	http://library.manoa.hawaii.edu/about/scholcom/opt-out/contact.php (fill out the web form once signed in)
Massachusetts Institute of Technology	https://libraries.mit.edu/scholarly/mit-open-access/faq-on-the-oa-policy/ (see Opting out of the policy)
The Ohio State University	https://library.osu.edu/document-registry/docs/359/stream (the Director or designate will waive application of the policy upon written request by a Faculty member)
Princeton University	http://oawaiver.princeton.edu/
Stanford University	https://library.stanford.edu/blogs/stanford-libraries-blog/2020/11/stanfords-open-access-policy-has-been-approved (authors can request a waiver from the Office of Scholarly Communications)
The University of Rhode Island	http://uri.libguides.com/oapolicy/waiver

Some universities and institutions have open access policies, but faculty are not always aware of their existence.  Therefore, if you are not sure, we suggest you search for ‘open access policy’ on your institution’s/university’s website, or in a search engine including the name of your institution/university.  Or you could check with your university librarian.

This website contains a list of a number of institutions and universities which have an open access policy, but it should not be treated as a comprehensive list.  Each Named Author who is affiliated to a university/institution is responsible for checking whether their institution or university has an open access policy and, if so,  whether it is incompatible with IOP Publishing’s green open access policy.

Institutions with such policies are predominantly in the USA.

Yes. Generally universities/institutions have set their policies so that waivers apply at an article level. Faculty members cannot permanently opt themselves out of this arrangement, but they can opt out on an article-by-article basis. This means that, for each article you wish to publish on a subscription basis with IOP Publishing, you will need to request a waiver.

No. For the time being, you do not need to send the waivers to IOP Publishing. However, please retain them somewhere safe as we may need you to send them to us in the future as proof of compliance.