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IOP Science

A guide to submitting under a transformative agreement

To see if your institution is covered by a transformative agreement, or to check compliance with funder requirements, you can use the IOPP Journal Finder tool.

Go to IOPP Journal Finder

Alternatively, visit ‘Transformative and institutional open access agreements’ and select the relevant country to find the agreement you may be covered by. Each agreement page lists all of the member institutions and eligible journals.

When you are ready to start your submission, follow steps 1-4 on our submission system; ScholarOne.
Note: a small number of eligible journals do not use the ScholarOne submission system.

 

At step 4, as the corresponding author, your name, institution and OrcidID will be populated by the information held in your author account in ScholarOne. Any changes to your contact information can be made in your author account.

You can also edit your institution on the submission form by selecting Actions and Edit. Choosing from the list of matching institutions will help us to identify your paper for transformative agreement funding.

The corresponding author is the author that submits the manuscript, and is responsible for communicating with the journal during the submission, peer review and publication process.

 

 

At step 5 you have an option to indicate your preferred and non-preferred reviewers.

At step 6 you will see your options for publishing your article open access. The open access options will vary depending on whether you are submitting to a hybrid or fully open access journal, and if there are waivers that may be available to you.

Before making your open access choice we recommend that you check whether your institution and journal are covered by a transformative agreement, using the IOPP Journal Finder Tool.

Typical hybrid journal open access options are seen below. If you discover that you may be eligible for TA Funding, you can select: Yes I acknowledge that there is an article publication charge payable if my article is accepted.

 

Typical fully open access options are seen below.

 

Important: If you are publishing in a hybrid journal and your article is not eligible for TA funding, or if funding is declined by your institution, your article will be published under a subscription license.
If you are publishing in a fully open access journal and your article is not eligible for TA funding, or if funding is declined by your institution, you will be charged the APC.

Please be assured that whichever option you choose, we will always investigate whether you are eligible for transformative agreement funding.

 

During the initial assessment of your article, we will check eligibility for transformative agreement funding and let you know if you are eligible via email. The subject line will be: ‘Open access options for your article: [article ID]’

Some transformative agreements require IOPP to gain funding approval from your institution. In this case, you will receive a slightly different e-mail, letting you know that funding is subject to approval from your institution

This is the e-mail you will receive if your article does not require library validation:

email no validation

This is what you will receive if your article does require library validation:

Email with validation

When you choose open access, you will be asked to sign an open access copyright form to publish under a CC BY licence.

For most transformative agreements where no validation is required your article will be published open access under the terms of the agreement, and there will be no APC to pay.

If your institution needs to approve funding, there will be a ‘validation’ step before your article will be published open access under the terms of the agreement. If your funding is declined, your article will be published and available via a journal subscription.

A small number of our partner journals do not use ScholarOne. For these, the submission process will differ but articles that may be eligible will still be identified for funding and you will receive one of the above e-mails.

 

Signing your copyright form to publish under a transformative agreement
Watch our short video to find out what the CC BY licence covers, why it’s important, and how to sign it.