Preparing your source files for journal articles

The guidelines below provide the essential information you need to prepare your article source files (i.e. the files that you use to create your complete PDF).

Naming your files

In addition to the above points, please give figure files names indicating the numbers of the figures they contain; for example, figure1.eps, figure2.tif, figure2a.gif, etc. If a figure file contains a figure with multiple parts, for example figure 2(a) to 2(e), give it a name such as figure2a_2e.jpg, and so forth.

Article text files

TeX and LaTeX

The text of articles may be submitted in any common variant of TeX including LaTeX2e, REVTeX, AMS-LaTeX and plain TeX (including pdfTeX/pdfLaTeX). We provide a basic class file to help authors prepare articles for consideration by IOP journals, but it is not essential to use this class file or to format your article in the same style. Any common variant of TeX is acceptable.

ioplatexguidelines

For guidance on how to upload LaTeX files to ScholarOne, please refer to this author guide.

Microsoft Word

• Articles can be prepared using Microsoft Word for Windows or Mac
• Fonts used should be restricted to the standard font families (Times, Helvetica, Courier or Symbol)
• If special symbols are needed (e.g. Greek characters, accented characters or mathematical symbols), these should be typed using the appropriate TrueType font. Do not use the Symbol facility on the ‘Insert’ menu as this often results in font conversion problems
• Equations must be prepared using Microsoft Word Equation Editor or the full commercial MathType package.

Figure files

For articles prepared using LaTeX2e, please make sure that your figures are all supplied as vector Encapsulated PostScript (EPS) and linked to your main TeX files using appropriate figure inclusion commands such as \includegraphics. For articles prepared using Word, where possible please also supply all figures as separate graphics files (in addition to being embedded in the text). Our preferred graphics format is EPS. These files can be used directly to give high-quality results, and file sizes are small in comparison with most bitmap forms.

Vector formats

The advantage of vector graphics is that they give the best possible quality at all output resolutions.

In order to get the best possible results, please note the following important points:

• Fonts used should be restricted to the standard font families (Times, Helvetica, Courier or Symbol)
• Certain proprietary vector graphics formats such as Origin, Kaleidagraph, Cricket Graph and Gnu Plot should not be sent in their native format. If you do use these applications to create your figures, please export them as EPS.

Archive and compress your files

You may combine all your files (article text, graphics files and, if applicable, the readme.txt file) into a single compressed archive file for ease of handling and to save you time and space. Please archive your files into a zip file. To upload this file type, choose the ‘source files’ designation when you submit. If you have any difficulty archiving or submitting files, please contact us for assistance.