Last Updated November 26, 2017

Copyright FAQs

Each journal has a specific copyright form that authors must sign before an article can be accepted. This will be made available to you by the journal team after article submission.

 

Gold open access

If you have submitted the article to a gold open access journal (i.e. a journal that does not offer a subscription option), there will be no need to make a selection as to how you wish the article to be published, as there is no choice. However, you will still need to sign and date the copyright form. Please see our list of journals, to check which are gold open access.

Please ensure that you familiarize yourself with the terms of the copyright form before submitting it. By submitting the copyright form, you are deemed to have accepted all of its terms.

Hybrid journals

Hybrid journals offer the option of publishing an article either under the subscription model or under the gold open access model. For information on which journals are hybrid, please see this list of journals.

This FAQ only applies to hybrid journals owned by IOP. Please see IOP’s list of journals. Copyright forms for journals we publish on behalf of our partners may vary.

Part 1

If you wish the article to be published on a subscription basis, the terms set out in Part 1 of the form will apply. The article will be fully protected by copyright and generally available only to individuals and institutions that subscribe to the journal in which the article is published. There is usually no fee for publication on this basis (although some journals vary). This option generally meets the criteria of funding organizations to publish ‘green open access’ (‘green open access’ means that the Accepted Manuscript can be deposited in a non-commercial repository after a set period known as an embargo period).  Please see our Author Rights Policies for further information on author rights after publication in the specific journal you wish to publish in and ensure that you are comfortable that it fulfils your requirements.

OR

Part 2

If you wish the article to be published on a gold open access basis, the terms set out in Part 2 of the form will apply. The article will be published under a Creative Commons Attribution (CC BY) licence, which means that the article will be available immediately for everyone to view and reuse, including for commercial purposes, with no embargo period. Authors are required to pay the applicable article publication charge (APC) of the journal for publication on this basis.

AND

Part 3

You must tick the appropriate box from each of section A, section B and section C of Part 3 to confirm on which basis you want the article to be published (subscription or gold open access) and how you are granting IOP the right to publish the copyright in the article.

Further detailed instructions are given in the copyright form itself.

Please ensure that you familiarize yourself with the terms of the copyright form and read it in full before submitting it. By submitting the copyright form, you are deemed to have accepted all of its terms.

Subscription journals

If you have submitted the article to a subscription journal (i.e. a journal that does not offer a gold open access option), there will be no need to make a selection as to how you wish the article to be published, as there is no choice (this currently only applies to the journal Reports on Progress in Physics). However, you will still need to sign and date the copyright form.

Please ensure that you familiarize yourself with the terms of the copyright form before submitting it. By submitting the copyright form, you are deemed to have accepted all of its terms.

Only one author needs to sign the copyright form, as authorized agent and on behalf of all the authors of the article in a representative capacity. The submitting author will be deemed to have obtained the consent of all their co-authors to the terms of the copyright form and to submitting the article to the journal before completing the copyright form.

Yes. Paragraph 1.2 of the copyright form is designed to accommodate the needs of Crown employees. Under this paragraph, IOP takes a licence to publish the content which is subject to Crown copyright. You should therefore be able to submit the copyright form in the usual way. If there are any particular requirements not covered by the copyright form, please contact copyright@iop.org.

Yes. Please select the ‘US Government’ option in Part 3 to confirm this and to confirm that the article is not eligible for copyright.

Yes. If some of the authors are not US Government employees, or not part of a work made for hire, then there is still copyright in their contribution to the article, which needs to be transferred. The copyright form needs to be completed and submitted by one of the non-governmental employees. They should NOT tick the ‘US Government’ option, as this is not applicable. Instead, they should tick ‘standard transfer of copyright’.

If your research lab, organization, employer (or someone else who is not an author of the article) owns the copyright in the article, they will need to agree to the terms of the copyright form. Their full legal name should be inserted into the ‘Name of copyright owner(s) if not the Named Author(s)’ box at the top of the copyright form. You must ensure that you have made the copyright owner aware of the terms of the copyright form and that you have their authority to enter into the agreement on their behalf. One of the named authors must still sign and date the copyright form at the bottom as authorized signatory for their co-authors.

No. Some of our pure open access journals require an exclusive licence of copyright instead. You will need to check the copyright form of the journal to which you have submitted, to familiarize yourself with its terms before submission. By submitting the copyright form, you are deemed to have accepted all of its terms.

Yes. One of the authors must complete and submit the journal’s copyright form prior to acceptance. This generally transfers copyright in the article to IOP and/or its licensor(s) on acceptance of the article. This ensures both that IOP has the right to publish the article and that you have confirmed various things, including that the work is original and that it is based on valid research.

The transfer or licence of copyright under the copyright form has no effect unless and until an article has been accepted for publication. On acceptance, the copyright in the article transfers to IOP and/or its licensor(s). If an article is rejected by IOP then the copyright remains with the original copyright holder (i.e. the authors or your institution) and the copyright form has no effect.

No, we only take a transfer of copyright for the article itself. This does not include any supplementary material or any video abstract you produce for the article, in which we generally take a non-exclusive licence. IOP does not take ownership of the underlying data or science. Please check the terms of the copyright form for full details.

No, not all. These FAQs apply to the majority of IOP-owned journals. Please see IOP’s list of journals. Some of our partner journals may vary.

Copyright queries

Any questions should be addressed to copyright@iop.org.

An initial response to a query will usually be provided within two working days.