Last Updated October 30, 2019

Copyright FAQs

Each journal has a specific copyright form that authors must sign before an article can be accepted. This will be made available to you by the journal team after article submission.

 

Gold open access

If you have submitted the article to a gold open access journal (i.e. a journal that does not offer a subscription option), there will be no need to make a selection as to how you wish the article to be published, as there is no choice. However, you will still need to sign and date the copyright form. Please see our list of journals, to check which are gold open access.

(the terms set out in Part 2 will apply) – this means the Article will be published under a CC BY licence and will be  free to read by everyone immediately on publication with no embargo period.  You will be required to pay the applicable Article Publication Charge for the journal.  By signing the agreement, and selecting Gold Open Access, you will be responsible for ensuring that the Article Publication Charge is paid in full, unless otherwise agreed in writing with IOP.

Hybrid journals

Hybrid journals offer the option of publishing an article either under the subscription model or under the gold open access model. For information on which journals are hybrid, please see this list of journals.

This FAQ only applies to hybrid journals owned by IOP. Please see IOP’s list of journals. Copyright forms for journals we publish on behalf of our partners may vary.

Part 1

If you wish the article to be published on a subscription basis, (section A): Subscription (the terms set out in Part 1 will apply) – this means that the Article will be available to individuals and institutions who subscribe to the journal in which the Article is published.  It generally meets the criteria of funding organisations to publish ‘green open access’ (‘green open access’ means that the Accepted Manuscript can be deposited in repository after  an embargo period).  Please see our Author Rights policy for further information on author rights after publication and ensure you are comfortable that it fulfils all your requirements.  Please see our Author Rights Policies for further information on author rights after publication in the specific journal you wish to publish in and ensure that you are comfortable that it fulfils your requirements.

AND

the following (section B): For Subscription – to confirm that, where relevant, each Named Author who is affiliated to a university/institution has:

checked whether their institution or university’s open access policy is incompatible with IOP’s green open access policy (some examples of incompatibility are set out below), and

if incompatible, obtained a waiver for the Article (institutions/universities allow for such waivers in their policies)

OR

Part 2

If you wish the article to be published on a Gold Open Access, the terms set out in Part 2 will apply – this means the Article will be published under a CC BY licence and will be  free to read by everyone immediately on publication with no embargo period.  You will be required to pay the applicable Article Publication Charge for the journal.  By signing the agreement, and selecting Gold Open Access, you will be responsible for ensuring that the Article Publication Charge is paid in full, unless otherwise agreed in writing with IOP.

AND

Part 3

You must tick the appropriate box from each of section A, section B and section C of Part 3 to confirm on which basis you want the article to be published (subscription or gold open access) and how you are granting IOP the right to publish the copyright in the article.

where the Article is published on a subscription basis, a standard transfer of copyright will apply (please select this box unless one of the other scenarios below applies), or

where the Article is published on a Gold Open Access basis, a licence to publish will be granted to IOP; or

under Crown copyright – the Article is fully protected by Crown copyright under section 163 of the Copyright, Designs and Patents Act 1988 or any subsequent amendment to that Act, or

under the laws relating to the US Government, or

Other – this should only be selected if you cannot agree to the terms of the agreement.  By selecting this, we will still require you to either re-sign the agreement or another agreement before we can accept the Article.

The Submitting Author should also sign and date the bottom of the agreement.

Further detailed instructions are given in the copyright form itself.

Please ensure that you familiarize yourself with the terms of the copyright form and read it in full before submitting it. By submitting the copyright form, you are deemed to have accepted all of its terms.

Subscription journals

If you have submitted the article to a subscription journal (i.e. a journal that does not offer a gold open access option), there will be no need to make a selection as to how you wish the article to be published, as there is no choice (this currently only applies to the journal Reports on Progress in Physics). However, you will still need to sign and date the copyright form.

Please ensure that you familiarize yourself with the terms of the copyright form before submitting it. By submitting the copyright form, you are deemed to have accepted all of its terms.

If you still need help, there are further copyright FAQs available.

the basis upon which you are granting the right to publish the copyright in the Article (section C):

where the Article is published on a subscription basis, a standard transfer of copyright will apply (please select this box unless one of the other scenarios below applies), or

where the Article is published on a Gold Open Access basis, a licence to publish will be granted to IOP; or

under Crown copyright – the Article is fully protected by Crown copyright under section 163 of the Copyright, Designs and Patents Act 1988 or any subsequent amendment to that Act, or

under the laws relating to the US Government, or

Other – this should only be selected if you cannot agree to the terms of the agreement.  By selecting this, we will still require you to either re-sign the agreement or another agreement before we can accept the Article.

The Submitting Author should also sign and date the bottom of the agreement.

If you still need help, there are further copyright FAQs available.

Only one author needs to sign the copyright form, as authorized agent and on behalf of all the authors of the article in a representative capacity. The submitting author will be deemed to have obtained the consent of all their co-authors to the terms of the copyright form and to submitting the article to the journal before completing the copyright form.

Yes. Paragraph 1.2 of the copyright form is designed to accommodate the needs of Crown employees. Under this paragraph, IOP takes a licence to publish the content which is subject to Crown copyright. You should therefore be able to submit the copyright form in the usual way. If there are any particular requirements not covered by the copyright form, please contact copyright@ioppublishing.org.

Where all the Named Authors of the Article are employees of the US Government, both an authorised signatory of the US Government (“US Government Signatory”) should sign the agreement and one of the Named Authors.  In this instance, please email the relevant journal team who will provide you with the appropriate form.

Where one or more of the Named Authors are an employee of the US Government and one or more of the Named Authors do not work for the US Government, both an authorised signatory of the US Government (“US Government Signatory”) and one of the other authors should sign the agreement.  In this instance, please email the relevant journal team who will provide you with the appropriate form.

If there are several Named Authors, one author (the Submitting Author) should submit the agreement on behalf of the others in a representative capacity.

The Submitting Author must ensure that they have the authority of all Named Authors to enter into the agreement on their behalf.

All Named Authors who are affiliated to a university/institution, who are publishing an Article on a subscription basis (i.e. not on a gold open access basis), must each obtain a waiver for the Article from their institution or university’s open access policy if it is incompatible with IOP green open access policy.  Institutions/universities allow for such waivers in their policies.  Each Named Author affiliated to a university/institution is responsible for checking whether their university or institution’s open access policy is incompatible with IOP green open access policy.

Some examples are:

  1. If the policy requires the Final Published Version (rather than the Accepted Manuscript) to be deposited; or
  2. If the policy requires an open access or any form of Creative Commons licence to be attached to the Accepted Manuscript when depositing it in the repository which does not comply with the copyright status of the Accepted Manuscript; or
  3. If the institution/university repository automatically attaches an open access or Creative Commons licence to the Accepted Manuscript which does not comply with the copyright status of the Accepted Manuscript

The above list is intended to provide examples only and is not a comprehensive list of how a policy could be incompatible with IOP Publishing’s green open access policy.

*Accepted Manuscripts of subscription articles published by IOP Publishing are either fully copyright protected or published under a  CC BY-NC-ND licence. To check the copyright status of the Accepted Manuscript, refer to the cover sheet attached to the Accepted Manuscript by IOP Publishing.

For more information on waivers, why they are required, which Named Authors they apply to and how to request a waiver, please refer to this guidance on requesting waivers.

If you, as the Named Author(s), do not own the copyright in the Article because, for example, it was prepared as part of your duties as employee(s), and/or as part of a “work for hire” arrangement, please:

warrant you have all the rights necessary to enter into the agreement on behalf of the Copyright Owner, by filling in the full name of the organisation/company who owns the copyright in the Copyright Owner box and entering your name and the date at the bottom of the agreement. (Please ensure that you have made the Copyright Owner aware of the terms of the agreement and that you have the authority of the Copyright Owner to enter into the agreement on their behalf).  If the Copyright Owner requires an authorised signatory to sign the agreement on their behalf, as well as the Named Author, please email the relevant journal team who will provide you with the appropriate form.

If you still need help, there are further copyright FAQs available.

No.  Where we are publishing an article on a gold open access basis then we require an exclusive licence of copyright instead. You will need to check the copyright form of the journal to which you have submitted, to familiarize yourself with its terms before submission. By submitting the copyright form, you are deemed to have accepted all of its terms.

Yes. One of the authors must complete and submit the journal’s copyright form prior to acceptance. For articles published on a subscription basis, this generally transfers copyright in the article to IOP and/or its licensor(s) on acceptance of the article and for articles published on a gold open basis it gives IOP an exclusive licence to publish the article.  It also confirms various things, including that the work is original and that it is based on valid research.

The transfer or licence of copyright under the copyright form has no effect unless and until an article has been accepted for publication. On acceptance, the copyright in the article transfers to IOP and/or its licensors/an exclusive licence is granted to IOP and/or its licensors. If an article is rejected by IOP then the copyright remains with the original copyright holder (i.e. the authors or their institutions), no licence is granted and the copyright form has no effect.

No, we only take a transfer of copyright for the article itself. This does not include any supplementary material or any video abstract you produce for the article, in which we generally take a non-exclusive licence. IOP does not take ownership of the underlying data or science. Please check the terms of the copyright form for full details.

No, not all. These FAQs apply to the majority of IOP-owned journals. Please see IOP’s list of journals. Some of our partner journals may vary.

Copyright queries

Any questions should be addressed to copyright@ioppublishing.org.

An initial response to a query will usually be provided within two working days.